Harvard University

Harvard University

  • Boston, MA

  • Permanent

  • Full-time

Job Code

403040 Coordinator II

Sub-Unit

055

Time Status

Full-time

Union

55 – Hvd Union Cler & Tech Workers

Basic Qualifications

4 or more years of experience in communications, marketing or related field; education may count towards experience

Additional Qualifications and Skills

  • Bachelor’s degree preferred
  • Strong writing, editing, and proofreading skills
  • Excellent interpersonal and communication skills
  • Flexible with rapidly changing priorities and the ability to prioritize tasks
  • Ability to work independently with minimal supervision
  • Knowledge of graphic designs programs and software such as Adobe Creative Suite and Canva
  • Strong technology skills including Microsoft Office suite, WordPress and social media skills
  • Familiarity with Marketing platforms such as Mailchimp
  • Prior academic or non-profit communication experience preferred
  • Positive attitude and desire to work in a mission-driven organization
  • There will be a skills assessment as part of the interview process for this position

Additional Information

This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: .

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 – 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? to keep in touch and learn about future opportunities!

Department

Harvard Program in Therapeutic Science

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday – Friday | 9:00 am – 5:00 pm

Job Function

General Administration

Position Description

The Harvard-MIT Center for Regulatory Science (CRS) seeks a creative, enthusiastic, and highly motivated individual to join the team as Communications and Outreach Coordinator. Reporting to the Harvard-MIT Center for Regulatory Science Program Director and working closely with the Center’s leadership, the Communications and Outreach Coordinator will support the Center’s activities in 2 major areas: (1) communications; (2) administrative support, including meeting and event support.

CRS brings together a vibrant community of biomedical research scientists and physicians in academia, industry, and regulatory agencies who seek to improve the development and evaluation of medical products. The Center serves as a platform that fosters interdisciplinary and multi- stakeholder discussions on regulatory science topics and infrastructure needs. CRS supports a Regulatory Science Fellowship, local and international conferences, and a portfolio of research collaborations with regulatory agencies, industry, and other academic institutions.

The Communications and Outreach Coordinator is expected to adeptly communicate with stakeholders at all levels (senior government officials, faculty, industry practitioners, fellows, students, etc.) to effectively represent the Center. A successful candidate in this role will have outstanding writing and communication skills, be proactive, have excellent organizational skills with particular ability to prioritize work in a complex environment. Demonstrated project management, ability to work independently with minimal supervision and have strong interpersonal skills are critical core requirements.

Duties and Responsibilities include:

Website content and design

  • Leads the development of website content and initiates regular updates to ensure an engaging online presence of the Center
  • Drafts novel content related to CRS research, events, publications and other activities
  • Coordinates website design and functionality updates
  • Manages relationship and workload of contracted developer

Content management

  • Leads the production of CRS bi-monthly newsletter. This includes regulatory science news curation, communication with faculty to promote CRS events and publications, drafting novel content
  • Designs and produces collaterals as needed. Updates existing materials upon consultation with CRS leadership

Events

  • Works with the Program Director to conceptualize, plan and manage large scale events such as annual meetings and ad-hoc events
  • Leads vendor research, selection, negotiation and oversight in support of virtual and in-person events
  • Leads operational planning for events and serve as day-of logistics lead
  • Coordinates the monthly Regulatory Science Forum, including speaker invitation and schedule
  • Leads student engagement activities that include a Student-Faculty mixer, an annual Doctoral Student symposium, and events in support of students’ career development. Liaises with Harvard faculty for planning such activities
  • Provides logistics support for events organized by the Center. Manages internal inventory and orders as needed

Marketing

  • Leads marketing and outreach strategy & execution in support of events
  • Creates marketing materials for events or Center needs (banners, brochures, agendas, swag design, email templates)
  • Oversees the CRS social media accounts and crafts content to promote CRS activities and amplify the online presence

Administrative support

  • Maintains the calendar of CRS internal and external events and helps schedule meetings as needed
  • Oversees the CRS shared email addresses and mailing distribution lists
  • Compiles information and written materials for CRS reports
  • Other duties as required in support of CRS activities

School/Unit

Harvard Medical School

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals.

Harvard University

  • Apply Now